Control Your Cash

Fundamental to managing any small organisation's finances is ensuring you have a clear and accurate view of your cash and bank account balances. With Clubtreasurer you can track and manage all of your bank accounts, savings, investment accounts, credit cards and cash balances.

Record all your cash payments and receipts against your accounts as well as transfers between them.

You can perform regular bank reconcilations to ensure that your balances are accurate and agree with your bank statements. Once reconciled, transactions will be locked-down to prevent accidental changes.

Although fundamentally based around cash accounting, Clubtreasurer also allows you to manage non-cash balances for short-term debtors and liabilities, including accruals and prepayments, as well as stock account balances and fixed assets.

• Define and manage all your bank and cash accounts
• Report cash-flows, account movements and period balances
• Reconcile accounts with Bank Statements

Track your Activities and Events

Creating and running events is a key activity for most clubs and charities. Whether you are organising the Under 12s Rugby tour or setting up a major Fund Raising event, it is critical to have a clear understanding of the costs and income generated by these, and all of your organisation's events.

Similarly, you need to be able to record, analyse and report your income and expenditure against different activity categories, such as membership receipts or food and drink expenses. .

Small businesses can also use these features to track and monitor income and expenditure against specific projects, products or services.

Clubtreasurer's simple design helps you to efficiently and effectively manage all incomes and expenditures associated with events and activities and report the all-important surpluses (or deficits!)

• Track your transactions against definable activity structures ("Cost Codes") and Events
• Easily keep tabs on your sales and income categories as well as direct costs and overheads.
• Report Event surpluses or deficits and compare with previous years or other Events.

Account by Funds

As well as managing physical cash and bank accounts, you can also segregate your cash into separate "funding pools” to help control how it can be spent. Funds can be used for managing fund-raising targets or budgeting, or to ring-fence monies for a specific use - such as “Club Building Restoration” or to control a donation where a donor has stipulated a restricted use..

Fund accounting is especially important for charities who have to report their accounts by different Funds and Funding categories (eg. Unrestricted, Restricted, etc.). Clubtreasurer provides a library of pre-built reports that can produce these details and report layouts for you.

• Report and manage all of your Fund balances
• Record and track income and expenditure by Fund and Funding categories
• Easily report your activities by Fund and Funding category

Planning and Budgeting

Once expenditure & revenue budgets and financial goals are identified, a key part of the management of a club or charitys' finances is to ensure that actual expenditure and revenues are aligned with your budgets to ensure you reach your targets.

Clubtreasurer allows you to create multiple budgets and versions against which you allocate planned income and expenditure. You can then report your actual invoice and expenditure against the budgeted values. Your budgets can be built as simple high-level summaries, or detailed - right down to individual cost codes, funds or events, as required.

• Define your organisation's budgets by activity, event or fund.
• Create any number of budgets and budget versions and compare to each other.
• Track and report actual income and expenditure against budgets.