What is Clubtreasurer?
Clubtreasurer provides small organisations, clubs and charities like yours with a low cost and easy to use accounting and membership system to allow you to manage and report your receipt and payment cashflows and account balances, track budgets, funds and activities, as well as keeping control of your members and memberships.
Who is Clubtreasurer for?
Clubtreasurer is aimed at anyone involved in the management of small clubs, charities and businesses; such as treasurers, book-keepers, accountants, membership officers and secretaries. Clubtreasurer is designed to be simple to use and is based around simple receipt & payment cash accounting which small organisations require (athough we can get more sophisticated when your organisation grows!)
How do I use Clubtreasurer?
Clubtreasurer is fully cloud-based and requires no software to be downloaded or installed - you simply access it via a modern desktop browser, tablet or smartphone. Clubtreasurer is safe and reliable, requires no system management, software installations or upgrades. Your subscription also includes additional users so you can allow other members or colleagues to securely access your accounts which is great news for the Chairman, Secretary or even your Auditor!
Help - I'm not an Accountant!!
Don't worry! Clubtreasurer is very easy to use - even if you don't have any accounting knowledge. Start by recording simple receipt and payment transactions and adopt other features as your confidence grows. Make use of the comprehesive library of pre-built reports which you can use 'right out of the box', plus a ton of help pages and tutorials as well our ticketing Support system, which all help to make learning to use Clubtreasurer as simple as possible.
Fundamental to managing any small organisation's finances is ensuring you have a clear and accurate view of your cash and bank account balances. With Clubtreasurer you can track and manage all of your bank accounts, savings, investment accounts, credit cards and cash balances.
Record all your cash payments and receipts against your accounts as well as transfers between them.
You can perform regular bank reconcilations to ensure that your balances are accurate and agree with your bank statements. Once reconciled, transactions will be locked-down to prevent accidental changes.
Although fundamentally based around cash accounting, Clubtreasurer also allows you to manage non-cash balances for short-term debtors and liabilities, including accruals and prepayments, as well as stock account balances and fixed assets.
Creating and running events is a key activity for most clubs and charities. Whether you are organising the Under 12s Rugby tour or setting up a major Fund Raising event, it is critical to have a clear understanding of the costs and income generated by these, and all of your organisation's events.
Similarly, you need to be able to record, analyse and report your income and expenditure against different activity categories, such as membership receipts or food and drink expenses. .
Small businesses can also use these features to track and monitor income and expenditure against specific projects, products or services.
Clubtreasurer's simple design helps you to efficiently and effectively manage all incomes and expenditures associated with events and activities and report the all-important surpluses (or deficits!)
As well as managing physical cash and bank accounts, you can also segregate your cash into separate "funding pools” to help control how it can be spent. Funds can be used for managing fund-raising targets or budgeting, or to ring-fence monies for a specific use - such as “Club Building Restoration” or to control a donation where a donor has stipulated a restricted use..
Fund accounting is especially important for charities who have to report their accounts by different Funds and Funding categories (eg. Unrestricted, Restricted, etc.). Clubtreasurer provides a library of pre-built reports that can produce these details and report layouts for you.
Once expenditure & revenue budgets and financial goals are identified, a key part of the management of a club or charitys' finances is to ensure that actual expenditure and revenues are aligned with your budgets to ensure you reach your targets.
Clubtreasurer allows you to create multiple budgets and versions against which you allocate planned income and expenditure. You can then report your actual invoice and expenditure against the budgeted values. Your budgets can be built as simple high-level summaries, or detailed - right down to individual cost codes, funds or events, as required.
Our Membership feature allows your organisation to manage its members, memberships and subscription payments all within Clubtreasurer.
You can store your member database directly and securely within Clubtreasurer - so no more need for a separate spreadsheet or paper records. Clubtreasurer's flexible Membership system lets you define your membership structure and create individual membership items, such as annual membership subs, joining fees, etc.. When you assign these to your members, you can easily track payments made and balances due for your whole membership, sections and individuals, allowing you to take much more control over who has paid, who hasn't and balances due.
Clubtreasurer comes loaded with a complete library of reports to allow you to analyse all aspects of your organisation's activities.
All Reports use simple date controls and filters to allow you to retrieve the data you need quickly and easily. When you're ready to produce your accounts you can download your reports to various formats including PDF and CSV files.
Click the image opposite to see a quick overview of Clubtreasurer.
If you want to try us you can sign up for a free 30-day Trial Account. See the Pricing section below for more details.
A Selection of Customer Testimonials
Choose one of our core Pricing Plans that fits your needs and select optional Add-on features below
Any questions? Please contact us: